WPS 2021 Annual Exhibition Terms and Conditions
WPS 2021 Annual (Print) Exhibition Terms and Conditions
Please see Annual Exhibition 2021 Overview for a summary of the exhibition and key dates.
If you find it easier to consult a paper copy, scroll down to find a 2-page PDF which you can download and print.
Please click on each tab and read all sections carefully
A. Preparing and submitting
Entrants must be fully paid-up members of Winchester Photographic Society and will be expected to support the operation of the exhibition by volunteering in some capacity.
The exhibition will be held in the excellent City Space gallery at Winchester Discovery Centre, operated by Hampshire Cultural Trust which provides staffing and technical support.
The cost of entry is £2.00 per entry, paid to the WPS bank account (Sort code 40-46-39 Account no. 21570935) via bank transfer.
Please make a single payment when you know how many entries you have submitted.
Entrants may submit a maximum of 16 entries, made up of no more than 4 entries per class.
No image shall be eligible for more than one class.
Entrants must own the copyright of all elements of each image and may be asked to provide suitable evidence – failure to do so may result in an image being excluded.
No image may have been accepted in a previous Winchester Photographic Society Print Exhibition.
All images must conform to the General Rules for WPS Competitions and the supplementary class rules defined below.
Images must be entered in the appropriate class where one exists and may only be entered in the “Free Subject” class where no other class is appropriate.
The exhibition coordinator reserves the right to exclude images which do not conform to these rules.
Classes D, F, G, H, I and K are defined as Documentary Classes where the image is derived from a single subject.
Adjustment of hues and tonal values, removal of minor blemishes, and mergers of multiple images of the subject (HDR, panorama merge, focus stacking) are permitted, but composite images derived from multiple subjects are not permitted.
Class A Beginners – An image on any subject by a member currently in the WPS Beginners class.
Class C Free Subject – An image on any subject not appropriate for other classes.
Class D Hampshire – An image which celebrates the life, culture or environment of Hampshire. Subjects may include places, events and activities; images must be captured in Hampshire and may be indoors or outdoors, but not in a studio or your home.
Class E Human Portrait – An image of a person, indoors or outdoors, which should form the major subject of the frame. Lighting, studio equipment, and retouching are permitted.
Class F Nature – An image of a natural subject including plants, animals, insects and other life forms. The subject may be wild or captive, and assistive methods may be used in setting up the shot. The image should also comply with the definition of Nature Photography agreed by PSA, FIAP and RPS which is defined here.
Class G Street/Urban – An image captured within an urban public space. Subjects may include architecture, open spaces, people, and other urban artefacts but should express the feeling of urban life.
Class H Action – An image which captures the feeling and notion of movement. Subjects may include sporting events and human activities which have an emphasis on movement.
Class I Monochrome – An image produced using a paper base and one other colour.
Class J Creative – An image produced through the use of imaginative skill or originality of thought, which is not required to represent reality. This includes abstract, multiple exposure and multiple composite images but all elements of the image must originate from an image capture device (camera, scanner, etc).
Class K Scapes – An image of a natural or human altered landscape or seascape which includes middle ground and distance. Subjects may include people and buildings but these should form a subsidiary part of the overall image. City scapes should be entered in Class G.
All entries must be submitted digitally using the Photo Entry system that we now use for club competitions.
The Annual Exhibition appears as a Competition Group in PhotoEntry. Each of the ten classes appears as a separate competition within that group.
You may enter up to 4 images in any single class, and no more than 16 images overall.
Normal PDI rules apply: – image jpg max width 1920px, max height 1200px.
Submission dates: from Sunday 24th Jan to Wednesday 17th Feb.
Please ensure you make payment to the WPS Treasurer (see Cost of Entry tab)
B. Judging and exhibiting
All entries not excluded by the Exhibition Coordinator and committee representative will be shown digitally to a team of three judges who will jointly select the winner in each class.
They may also award Certificates of Merit at their discretion. The judges have the right to withhold any award in any Class and their decision is final.
Authors of accepted entries will be requested to submit mounted prints for exhibition.
Prints must be mounted on board measuring 40 cm x 50 cm, not exceeding 4mm in overall thickness and clearly marked on the back with the author’s name and contact details, the title of the image and the class.
The Exhibition Coordinator reserves the right to exclude any print which does not conform to these specifications or is mounted in such a way that it may cause damage to another print.
Prints that are accepted into the exhibition will be framed for hanging by the organisers.
The frames used are unglazed lightweight aluminium, made to take 40 cm x 50 cm mounts with a leeway of a few mm either way.
The mounts are held in place with clips that will not damage the mount board.
Some prints will be held in a browser rack, at the discretion of the exhibition curators.
All prints accepted into the exhibition will be offered for sale unless specifically marked NFS (not for sale) on the back.
Entrants are invited to set a selling price for each of their entries and record this on the back too.
The exhibition organiser will set a default selling price of £50 in the absence of this information.
Hampshire Cultural Trust as the venue operators will deduct 36% from the selling price as commission and VAT.
Entrants will be notified of their results by Monday 22nd February 2021 and the winning entries in each Class will be posted on the Society’s website.
Winning entries may also be published in the local press unless requested otherwise by the author to the Exhibition Organiser.
Catalogues for the exhibition will be available to visitors and WPS members free of charge.
Every care will be taken of prints but no responsibility can be taken for damage or loss.
The submission of entries shall be taken as acceptance of these Conditions of Entry.
C. References
Updated 6 January 2021 to add more details under step 7: Entry Process
